Committee Meeting (Blank)
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This is a template for DMS Committee Meetings, intended to be used as an all-in-one document for pre-meeting agenda accumulation and to contain the meeting minutes afterward. Note that there are some tags and comments in the page source that should to be minded and tended to before using the template - in particular tagging your committee as you can see from the incomplete tag above!
Contents
Time, location
YYYY-MM-DD HH:MM, Location
Committee/SIG Reports
Actionable Agenda
(Title of Agenda Item 1)
Sponsor: Name of committee member proposing item
Problem or Opportunity: Briefly describe the problem, opportunity, or other item that requires a committee vote
Solution or Action Plan: Describe how the proposal will be addressed: plan for implementation, responsible parties, milestones
Cost: Enumerate the component costs and total cost, if any
...
wash. rinse. repeat.
Discussion Agenda
(Discussion Item 1)
Freeform summary of item to be discussed
...
wash. rinse. repeat.
Minutes
Minutes are a mandatory work product from the meeting and must only include the outcome of actionable agenda items. Adhering to the format below is strongly recommended.
YYYY-MM-DD [Committee name] MEETING MINUTES HH:MM Call to Order ---- ATTENDANCE - Attendee 1 - Attendee 2 - Attendee 3 - Attendee 4 - Attendee 5 - [list all attendees by full name] ---- Agenda Item 1: (literal text of proposal that emerges from discussion about Agenda Item 1; be concise) - For: (count of votes for agenda item 1) - Against: (count of votes for agenda item 1) - Abstain: (note members abstaining by full name and reason if provided) Item disposition (pass/fail) ---- Agenda Item 2: (literal text of proposal that emerges from discussion about Agenda Item 2; be concise) - For: (count of votes for agenda item 2) - Against: (count of votes for agenda item 2) - Abstain: (note members abstaining by full name and reason if provided) Item disposition (pass/fail) ---- HH:MM ADJOURNED
Notes
Meeting notes are optional but greatly appreciated by those unable to attend as well as in the future so as not to have to repeat or re-learn the past.
YYYY-MM-DD [Committee name] MEETING NOTES ---- Agenda Item 1 Notes [...] ---- Agenda Item 2 Notes [...] ---- Discussion Item 1 Notes [...] ---- Discussion Item 2 Notes [...]
Action Items
Table for tracking actions from the Actionable or Discussion Agenda, to be maintained as actions are completed
| Status | Item Description | Responsible Party |
|---|---|---|
| [ ] | ||
| [ ] | ||
| [ ] | ||
| [ ] | ||
| [ ] |
