Steering Committee Meeting 20110111

Meeting Agenda

• Change for Hackerspace Policy
  • Now updated, per PeterS/Peter242 (DPRG meeting, 20110108)
  • Still some remaining questions on this (PeterS/Peter242, re: message sent to Steve Rainwater. Probably no Big Deal)
• Sub Committees
  • Organizational sub-committee (Organizational ToDo list, by-laws--Mark Havens)
    • Status of review of by-laws; Mark, Steve, and Andrew
      • Last meeting, 20110104 went through half of them--to be completed tonight, after meeting.
    • Incorporation document has been sent to the state; When? Sent during the holidays, Friday or Saturday.
      • Have scanned in the response letter, it is now in the Admin Wiki
    • Status on getting the EIN, can be done before receiving the Incorporation document
    • When these are complete, 1023 filing goes off
  • Building sub-committee (physical space ToDo list--Eric Chaney)
    • Status of upstairs space (Mark)
      • $300 on top of current rental
      • Would require budget update to show that we can afford it
        • Authority
        • (May require a full vote by the membership? "Officers"? "DMS BoD"?)
        • Would require (at this time) voting on this by the DPRG BoD
    • Need listing of capital expenditures (Current Needs and Space_Checklist)--Need lists of WHAT, COST, and PRIORITY
      • (Off the top of my head, Peter:)
      • Some excellent work tables, either homemade or purchased or table tops
      • Wall-mounted shelves/shelving
      • Projector screen (the one in the largest A/C-ed room is on loan from Jonathon)
      • Tools
        • Digital soldering iron(s)
        • Saws
        • Fans
          • New evacuation fan for Laser Cutter
          • Space/Garage/People cooling fans
• Remaining bits
  • Review Eric's Standing Rules, patch if necessary, and adopt
  • Seriously consider rules for meetings, check out HacDC's rules

Minutes/Notes

• Andrew to finish up more Admin Wiki
• SS-4 for EIN, pdf from IRS; Maybe able to file. Mark will get EIN, from IRS.
• Alyssa going to be put on the Physical Space checklist/sub-committee
  • Alyssa wants to do poll on what actual needs are.
  • 2 2 high-priorities?
  • Electronics workbench
  • Wood-working tools
• Andrew says to get rid of the ".com", emails can be forwarded
• Find insurance for the space, either from Doug or Ed.
• Steve says I can use the membership Google Docs sheet to determine the costs/budget.
• Setup a poll for extra space rental, for "feedback"
  • There are hidden costs for the extra space
  • ~$250 for door setup
  • A/C may increase monthly bill by 60-80 (electricity)
  • extra cost for insurance? Budget spreadsheet has current insurance cost.
• Get Alyssa to order 20 more keyfobs