Board of Directors Meeting 20130421

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This meeting will be held in Modified SRC3 format.

Time, location

18:00, Dallas Makerspace

Prior minutes

Board_of_Directors_Meeting_20130317#Draft_Minutes

Board_of_Directors_Meeting_20130411#Draft_Minutes

Officer/Committee reports

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the consent agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the the agenda's items is 48 hours prior to the meeting.

Creation of the Laser Committee

Create the Laser Committee with the following goals:

  1. Maintenance of the Laser cutter.
  2. Purchasing consumables for the laser cutter
  3. Education and certification in regards to the laser cutter.
  4. Maintain a list of acceptable and unacceptable materials for use on the laser cutter.
  5. Maintain a list of suggested power settings for the laser cutter.

Note: Technically, this has already been passed in the prior meeting, see Board_of_Directors_Meeting_20130411#Creation_of_the_Laser_Committee -- peter242 (talk) 14:35, 20 April 2013 (CDT)

Buy Acetylene Tank for Paul Bouchier (Paul Brown)

Problem: Someone took Paul Bouchier's acetylene tank from his loaned acetylene torch set and did not return it.

Solution: Allocate $100 to be spent on a replacement tank for Paul Bouchier.

Sign Lease For Additional Space (Paul Brown)

Problem: The board needs to vote whether to approve entering into a contract (lease) with the Wiley Brothers. We should get a copy of the lease to sign tomorrow.

Solution: Pre-approve the lease signing.

Approve Additional Insurance Expenses (Paul Brown)

Problem: According to our insurance agent, expanding into the space next door will increase our insurance costs by approximately $700/year.

Solution: Authorize funding up to $800 in additional insurance costs and return the extra funds to the general fund after the purchase is made.

Approve Additional Rent Expenses (Paul Brown)

Problem: Expanding into the space next door will cost us $900/month more each month in rent. And, just like our old lease, the new lease will probably have a security deposit for the price of 1 month's rent.

Solution: Authorize funding of $900 per month in additional rent costs. And, authorize an additional $900 for the security deposit.

Allocate Funds for New Certificate of Occupancy (Paul Brown)

Problem: The cost for a CO is $215.00 plus a $65 Code Compliance fee.

Solution: Authorize funding of up to $305 for a new certificate of occupancy (in case a re-inspection is required) and return extra funds after the certificate is obtained.

Approve New Electric Expenses (Paul Brown)

Problem: The new building will need electricity, and we need to choose a provider.

Solution: Add the property to our existing account with Green Mountain. (Note: Green Mountain Energy said they would allow us to add the new property to our existing account at our current rate. The contract will not be extended, and it will still expire in August. The rate is around 10-11 cents per kwh when we use 3500 kwh (energy charge of $0.05507).)

Old business

These are the issues that remained unresolved from the last meeting. In a perfect meeting, there is no old business.

New business

Additional Hardware for Wireless Link (Andrew LeCody)

The Security Committee is requesting $600 be allocated towards purchasing parts neccessary to complete the wireless link. Some of the items still needed:

  • Non-Penetrating Mount - $118
  • Cinderblocks - $33
  • Treated Plywood - $72
  • Wireless APs - $240

Reloading Equipment (Ed Kim)

Members who wish to reload ammunition would like to accquire equipment towards that purporse. Some of the equipment (tumbler and ultrasonic cleaner) are usable for many other functions as well, such as parts cleaning and machining work.

Minutes

Draft Minutes

20130421 Board of Directors meeting
1803
 Andrew L calling the meeting to order
 Prior minutes pass, with consent.
1804
 Pulling all but "Creation of the Laser Committee" and "Buy Acetylene Tank for Paul Bouchier (Paul Brown)"

1806
 Committee reports
  AV committee disbanded.
  Financial Committee Paul B reporting.
   Profit and Loss report https://dallasmakerspace.org/w/images/e/e6/Profit_%26_Loss_For_Period_Covering_03_01_2013_to_03_31_2013.pdf
   Discussion regarding funds and donations
   Andrew L adding: "Any funds on the ballance sheet right now that are to-be-returned-donations, will be followed up on."
1819
  Opensource Ecology Committee -- No report, now officially in limbo due to the number of members.
1820
  Operations and Facilities Committee Andrew L reporting
   Looking to replaced the front door closer cylinder.
   Organizing a cleanup day.
   Discussing Sams, Costco, access to do PO's by members
Action item: Get a card for Alan.
1827
 New Business item: Assigning a new chairperson for PR
1828
  Security Committee Andrew L reporting
   Have the wifi link hooked up from DC to Bryan St Tower.
   Discussion of cameras, lighting, door access
1831
  New Business
   Andrew L proposes that William Petefish be assigned to the Laser Committe and Lisa Selk be assigned to the Laser committe as chairperson and vice-chairperson, respectively.
    Seconded by John G
Vote:
 Aye: 5, unanimous 

1834
   Andrew L proposes that Romeo E be assigned to the Aerospace Committee as chairperson.
    Seconded by John G.
Vote:
 Aye: 5, unanimous 
1836
 New Business Item:
  Paul B proposes to retro-actively approve the authorization for $202.70 for the purchase of Wifi-link equipment (purchased 20120425--we have lost the minutes regarding this purchase https://dallasmakerspace.org/wiki/Regular_Member_Meeting_20120412)
  Andrew L seconds
Vote:
 Aye: 5, unanimous 
1846
 "Additional Hardware for Wireless Link (Andrew LeCody)"
  Andrew L motions to allocate as proposed.
  John G seconds
Vote:
 Aye: 5, unanimous 
Proposal passes.
1849
 "Reloading Equipment (Ed Kim)"
1911
  Andrew L proposes that DMS authorize the purchase for the ultra-sonic cleaner from the proposal.
  Robert D seconds
Vote:
 Aye: 4
 Nay: 1
 Abs:
Motion passes.
1915
 Robert D proposes that a reloading press like that from the proposal, at a price of $460,
be half funded by DMS ($230,) and that the remainder be provided by donations ($230.)
 Andrew L seconds
Vote:
 Aye: 4
 Nay: 0
 Abs: 1
Motion passes.
1927
 Recess

 Robert D proposes that a lockbox be purchased for the 3d Printing Consumables fund and mounted to the wall.
 Andrew L seconds
Vote:
 Aye: 4
 Nay: 1
 Abs: 0
Motion passes.
1947
Discussion of expansion into Monroe space
2016
 Andrew L proposes that DMS allocate $8000 towards the addition of the property at 9983 Monroe, authorize the additional recurring monthly
expenditure from the addition of the property, authorize the necessary contracts for the addition of the property, and a one month spending freeze.
 (There is a WIKI page that outlines the proposed costs https://dallasmakerspace.org/wiki/New_Building_Costs .)
 John G seconds.
Vote:
 Aye: 5, unanimous
 Nay: 0
 Abs: 0

 Andrew L proposes that DMS appoint Otto W as chairperson of the PR committe, with Robert D as vice-chairperson.
 John G seconds.
Vote:
 Aye: 4
 Nay: 
 Abs: 1

 Andrew L schedules the next Board of Directors meeting for Sunday, May 19, at 1900.

Andrew L adjourns meeting at 2058
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